An Employment Verification Letter is a formal acknowledgment by the employer stating that an employee currently works for or previously worked for the company.
Any Employment Verification Letter issued in the United States needs to be notarized and apostilled or authenticated before its use in other countries outside the United States.
If the destination country is a member of the Hague Convention of 1961, your document falls under the Apostille process (following Step 1-2);
If it's NOT a member of the Hague Convention of 1961, your document is required to go through the Authentication process (following Step 1-4).
What should be included in employment verification letters?
The employer should include all necessary information in the letter and all information in the letter must be accurate, printed on company letterhead, and signed. It may include the following information:
Employer name, address, and contact information
Employee name
Employment dates
Employee job title
Employee job description
Employment classifications (full-time, part-time, temporary, contract, etc.)
Employee annual salary information
The letter writer’s printed full name, title, signature, and contact information
Before requesting your Employment Verification Letter from the company, be sure to confirm with the document requestor and then let your company know what should be included in the letter.
Authentication or Apostille Process
Step 1: Request your Employment Verification Letter and have it notarized by a local notary
Step 2: Get it authenticated or apostilled by the Secretary of State
For Hague Convention Countries, get it certified with an apostille by the Secretary of State. For Employment Verification Letter, it does not require additional certification by the U.S. Department of State or legalization by a U.S. embassy or consulate overseas to be recognized in a participating country. You are all set!
For Non-Hague Convention Countries, get it certified with authentication by the Secretary of State. Go to Step 3.
Step 3: Get it authenticated or apostilled by the Department of State
Have your Employment Verification Letter authenticated by the U.S. Department of State.
Step 4: Get it legalized by the embassy of your destination country
Contact the embassy of your destination country to get the Employment Verification Letter legalized.
American Notary Service Center Inc. provides fair, fast, confidential, and professional document notarization and certification services for our clients. We also provide various assistance services to small businesses led by socially and economically disadvantaged groups. Our service helps small businesses obtain federal government contracts, gain a foothold in the market, and boost their sales. For more information, please visit our website at www.usnotarycenter.com, and contact us by calling 202-599-0777 or by email at info@usnotarycenter.com.