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🚨 Avoid These Common Mistakes When Applying for an Apostille 🚨

1 day ago3 min read


Applying for an apostille might seem simple, but even minor mistakes can lead to delays, rejections, or additional costs. To ensure a smooth process, avoid these common pitfalls:


1️⃣ Submitting the Wrong Document


Not all documents are eligible for an apostille. Ensure you’re providing the correct version—whether it's an original or a certified copy—based on the specific requirements of your destination country.


Providing an outdated document can also be regarded as the wrong document.


For example,

  • Documents from Virginia must have been issued within the last 12 months.

  • Documents from Texas must have been issued within the last five years.

  • Vital records from Alabama must bear the signature of the current Alabama State Registrar.

  • ... ...


2️⃣ Providing Incomplete or Incorrect Information


Double-check that all names, dates, and details on your document match exactly with your identification and official records. Even a small typo can cause unnecessary complications. Especially for those notarized documents, make sure the notary's full name on his/her stamp is the same as the record in the government's system.


3️⃣ Forgetting Required Notarization or Having an Improper Notarization


Some documents must be notarized before they can be apostilled. Skipping this step can result in delays, so always confirm whether notarization is required.


What is a proper notarization? It should contain these 7 elements. Check this post.


4️⃣ Notarizing Documents That Cannot Be Notarized


Certain documents—such as vital records like birth, death, marriage/divorce certificates, court documents, company registration records, and FBI background checks—cannot be notarized by a notary public. Submitting a notarized document will lead to rejection.


There is one exception for vital records from New Hampshire, even they're vital records but they have to be notarized before sending for apostille.


5️⃣ Ignoring Country-Specific Requirements


Each country has different apostille requirements. Research thoroughly or consult an expert to ensure your document meets all necessary criteria. For example, some countries only accept FBI background checks issued within the last 90 days.


6️⃣ Waiting Until the Last Minute


Apostille processing times can vary, especially during peak seasons or government office staff shortages. There might be a lot of stress in a limited compressed timeline. Unexpected delays can happen, so start early to avoid unnecessary stress and missed deadlines.


7️⃣ Choosing an Unreliable Service Provider


Not all apostille services are equally reliable. Choosing a trusted provider with experience and a solid reputation can make all the difference in ensuring a smooth, hassle-free process. Feel free to check the testimonials from our clients.


💡 Pro Tip: If you're unsure about any part of the process, consult professionals who can guide you every step of the way. At American Notary Service Center, we specialize in making the apostille process quick, easy, and stress-free. Let us handle the details so you can focus on what matters most. 🌟


📩 Contact us today to get started or ask any questions—we’re here to help!


💁‍♂️ Apostille Service Order link




We provide apostille, authentication, and embassy legalization services for other personal documents and corporate documents issued in 50 states and DC.


If you have any questions and do not know which service to order, please contact us by describing ① the type of the document, ② which state the doc is from, and ③ in which country the doc will be used, and we will get back to you as soon as possible.


 

American Notary Service Center Inc. provides fair, fast, confidential, and professional document notarization and certification services for our clients. We also provide various assistance services to small businesses led by socially and economically disadvantaged groups. Our service helps small businesses obtain federal government contracts, gain a foothold in the market, and boost their sales. For more information, please visit our website at www.usnotarycenter.com, and contact us by calling 202-599-0777 or by email at info@usnotarycenter.com.

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